> ## Documentation Index
> Fetch the complete documentation index at: https://docs.1archive.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Sharing Collections and Managing Source Group Access

> Generate shareable web links for collections so anyone can view them without logging in, and control which team members can see restricted source groups.

Sharing breaks down two ways: the same split as **people inside your org** versus **anyone with a link**.

For **org members**, access still comes from [organization roles](/team/roles-permissions) plus shares on Sources and Collections. This page adds two tools on top of that: **shareable web links** that let anyone view a Collection without a 1Archive account, and **source group visibility** that limits which team members see a given group of Sources.

For **people outside the org**, share links are the whole story. They never see your catalog, only the Collection the link points to.

## Sharing a collection via a web link

Collections can be shared as a public web link. Recipients open the link in any browser. No 1Archive account or login is required. The web viewer shows the collection's files exactly as you have curated them.

Any organization member with access to a collection can generate a share link for it. You can generate multiple links for the same collection (for example, one per client or project milestone) and revoke them independently.

### Link access types

When you create a link, you pick how open it is:

* **Public**: anyone with the link can view the collection. No password, no login.
* **Password-protected**: anyone with the link can view the collection, but only after entering the password you set.
* **Private**: only people you've invited to the collection can open it, after they sign in.

<Info>
  Your org's Admins can turn off public or password-protected links for the whole
  team. If an option is greyed out in the sharing panel, an Admin has disabled it.
  See [Owners & Admins](/team/owners-and-admins) for the org-wide controls.
</Info>

### Generate a share link

<Steps>
  <Step title="Open the collection">
    In the sidebar, go to the **Collections** tab and click the collection you
    want to share.
  </Step>

  <Step title="Open sharing options">
    Click the **Share** button or icon within the collection view. This opens
    the sharing panel for the collection.
  </Step>

  <Step title="Generate a new link">
    Pick the access type (Public, Password-protected, or Private), set a password
    if you chose password-protected, then click **Generate link**. 1Archive
    creates a unique URL for the collection and adds it to the list of active
    links. Click the copy icon to copy the link to your clipboard.
  </Step>

  <Step title="Send the link">
    Share the URL directly with whoever should have access. Anyone with the link
    can view the collection.
  </Step>
</Steps>

<Note>
  A public link has no password: anyone who receives it can view the collection.
  If you need a password gate, choose **Password-protected** when you generate the
  link. Revoke any link that should no longer be accessible.
</Note>

### View all share links for a collection

The sharing panel lists every active link for the collection, ordered from newest to oldest, along with the date each was created. This lets you see at a glance how many links are in circulation and when they were generated.

### Revoke a share link

<Steps>
  <Step title="Open the sharing panel">
    Open the collection and click **Share** to see all active links.
  </Step>

  <Step title="Delete the link">
    Click the delete (trash) icon next to the link you want to revoke. The link
    is immediately disabled. Anyone who tries to open it will no longer be able
    to view the collection.
  </Step>
</Steps>

Revoking a link does not affect the collection itself or any other links you have generated for it.

### What recipients see

When someone opens a share link, they land on the 1Archive web viewer: a browser-based, read-only view of the collection. They can browse files, view thumbnails, and access metadata included in the collection. They cannot edit anything, access other collections, or see any part of your organization's catalog beyond what that specific link points to.

<Tip>
  If you want to share different subsets of files with different audiences,
  create separate collections for each group and generate a dedicated link per
  collection.
</Tip>

***

## Controlling source group visibility

Source groups have a **visibility** setting that controls which team members can see them. Only Admins can change a group's visibility or manage its restricted member list.

### Visibility options

| Setting        | Who can see the group                                    |
| -------------- | -------------------------------------------------------- |
| **Org**        | All members of the organization                          |
| **Restricted** | Only members explicitly added to the group's member list |

By default, source groups are visible to the whole organization. Switch to **Restricted** when a group contains sources that only certain team members should access (for example, a client's raw footage that only their assigned editor and producer should see).

### Setting a source group to restricted

<Steps>
  <Step title="Open the source group settings">
    Right-click the source group in the sidebar, or open it and click the
    settings icon. Select **Visibility** or **Edit group settings**.
  </Step>

  <Step title="Choose Restricted">
    Set the visibility to **Restricted**. The group immediately becomes
    invisible to anyone not on its member list.
  </Step>

  <Step title="Add members">
    Add the team members who should have access. For each member, choose whether
    they get **Edit** access (can add sources to the group) or **View** access
    (can see and browse sources only). See [Roles &
    Permissions](/team/roles-permissions) for how these levels interact with
    organization-wide roles.
  </Step>
</Steps>

<Warning>
  When you switch a source group from **Org** to **Restricted**, all
  organization members who are not explicitly added to the member list
  immediately lose access to that group. Make sure you add the right people
  before saving.
</Warning>

### Managing members of a restricted source group

Once a source group is set to **Restricted**, Admins can add or remove members and change each member's access level at any time.

**To add a member:** Open the source group settings, navigate to the members list, and select a team member along with their access level (**Edit** or **View**).

**To remove a member:** Open the source group settings, find the member in the list, and click **Remove**. They lose access immediately.

**To change a member's access level:** Open the source group settings, find the member, and update their access level from **Edit** to **View** or vice versa.

<Note>
  Editors and Viewers cannot manage source group membership. Only Admins can
  add, remove, or change access levels for members of a restricted source group.
</Note>