Changelog

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New

• Redesigned sidebar. The left edge of the app is now a permanent icon rail holding your organization, Dashboard, Search, People, Sources, Collections, Transfers, Exports, Support, and Settings. Clicking Sources or Collections opens a resizable panel beside the rail, and clicking the same icon again closes it. Because the panel no longer follows the page you are on, you can keep the Collections list open while browsing a drive, which makes dragging files from several folders into one collection far less work.
• Compact or Comfortable rail. Right-click the rail and pick Comfortable to show each section’s name under its icon, or Compact for icons alone with a tooltip on hover. Comfortable is the default. The choice is saved on that machine, so it holds across restarts without following you to a different computer.
• Your profile at the bottom of the rail. Your avatar sits at the foot of the rail. Click it for your name and email, Edit profile, and Log out.
• Last Scanned on every source. The Sources list has a Last Scanned column, and grid tiles read Scanned with the date, so you can tell at a glance whether a drive’s catalog is current. Sources that predate this release show the date they were added. See Connect and scan a drive.
• Access at a glance. The Sources list gained an Access column reading, for example, “2 teams · 1 member”. Restricted sources and folders carry a small lock, and hovering it names who can reach the item. See Sharing and access.
• Sources close to the team while they are scanned or deleted. A brand new source stays closed to everyone until its first scan finishes, and any source being deleted does the same. The row reads Scanning… or Deleting… with a spinner, and trying to open it explains that the source is being worked on and names who started the operation. Re-scanning an established source locks nothing, since its files update in place while you browse.
• Interrupted first scans read Incomplete. If a first scan is cancelled, or the app quits partway through, the source shows Incomplete rather than presenting itself as ready. Right-click it and choose Resume scan to finish the job.
• Transcripts in the details panel. The Transcript tab now loads the timecoded transcript for a video or audio file. It previously came up empty for every file. The tab appears only for files that can be transcribed.

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Improvements

• Redesigned file details panel. The panel on the right is now one flat surface running the full height of the window, with tabs across the top for Comments, Metadata, Transcript, and Locations. Comments opens first, metadata gets its own tab instead of sharing a panel, and the Metadata tab shows the file’s full path on disk. On the Search page the panel runs the full height as well, with the search controls moved into the results column. See Browse, select, and annotate your files.
• A lock in place of the three-dot button. Drive and folder tiles no longer carry a three-dot button, and right-clicking still opens the same menu. That corner now shows a lock when access is restricted, with a tooltip naming how many teams and members can reach the item.
• Collection cards match drive cards. Collection tiles and rows use the same shell as sources, so icons and names line up across a row and the list columns line up with their header. Cards show the member count on private collections instead of an item count and a modified date, the list gains a Members column, and collections pick up a three-dot button of their own.
• Sharing settings load correctly, and faster. Opening Sharing Settings on a restricted source used to read “Organization” for about a second before correcting itself. The panel now holds placeholder rows until it knows the real answer, and Save stays disabled until then, so the default can no longer be written over a source’s actual visibility. An organization-wide source opens with no network lookup at all, and a restricted one resolves its members in a single request instead of one per person.
• Video controls adapt to the space they have. As the player narrows, the volume slider drops out first, then mute, then the duration half of the timecode. Play and pause, the current timecode, and fullscreen stay at every width, so a long HH:MM:SS;FF timecode no longer pushes the row out of shape.
• Lighter first install. A fresh install downloads roughly 200 MB less. Face detection and recognition run on our servers, so the app no longer pulls those two models down. Model setup finishes sooner and image search is ready earlier. Nothing changes on the People page.
• Faster metadata writes during a scan. The stage that saves file metadata to the server no longer stalls between batches, so the “Saved N of M files” counter keeps moving. The difference shows most on large drives.
• Background work has its own card. Scans and database work report into a small card at the bottom right reading “N tasks in progress”. Collapse it to a single line, or open it for a progress bar per drive and a link to the full scanning view.
• Search covers the sources you can open. The source filter on the Search page lists only sources you have access to, and image and transcript search run against that same set. You also tend to get more relevant matches back, since the results are no longer filled out with files that get dropped before you see them. See Search.
• Clearer empty states on People. A person or cluster with nothing you can view now explains that the assets may have been removed, or may live on sources you do not have access to, instead of implying face detection never ran.
• Motion in the sidebar. The panel eases open and closed, opening a source slides the list out and the file tree in, and folders in the tree expand and collapse smoothly. All of it switches off when your system asks for reduced motion.

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Fixes

• Your grid or list choice sticks. Choosing list view stays chosen. Clicking a breadcrumb, opening the dashboard, or leaving single-file view no longer flips you back to grid, and the choice is still there at the next launch.
• The file details pane stays open. Opening the pane now survives breadcrumb clicks, the back button, and clearing a search, and it is still open the next time you launch the app. Closing it is remembered the same way.
• The sidebar stays where you put it. Browsing folders inside a drive no longer resets the sidebar to that drive’s tree when you had the Collections list open, and a panel you closed stays closed.
• The back button returns to the toolbar. It sits between the sidebar toggle and the breadcrumbs, and steps out of single-file view, up one folder, or back to the Drives or Collections list.
• Colors, flags, and ratings apply what you clicked. Assigning a color in a drive view could do the opposite of what you clicked, and removing one could leave it in place. Both now land correctly, and a color you set no longer gets cleared when a teammate’s app syncs an unrelated change to the same file.
• Renaming a file in the app no longer restarts processing. Renaming or moving a file inside 1Archive stops sending it back through previews and AI indexing for content that has not changed. Renames made in Finder still get the full check.
• Model downloads finish. A model download could sit at a full progress bar labelled In Progress for the rest of the session. It now flips to Completed and clears itself from the Transfers list.
• Deleting a source clears its previews. Deleting a source and re-scanning the same footage produced broken thumbnails, because preview records survived the delete and the app read them as valid. Previews are now removed properly, including ones generated locally that never finished uploading.
• People counts reflect what you can see. Face counts on person and cluster cards count only faces in sources you can open, and cards are ordered by that count. A member with access to part of an organization sees smaller numbers than an Owner does.
• Transcript search respects the source filter. Picking a source limits transcript results to copies of the file that live in it, instead of surfacing a match under a drive you did not select.
• Folder access counts read correctly. Hovering a restricted folder reads “Restricted to 2 teams and 1 member”. It previously counted every team grant as a person.
• Collection tiles take keyboard focus. Tabbing through the Collections view reaches the tiles again, and Enter or Space opens one.
• Long folder names stop shifting the columns. A folder with a long name truncates in the Drives list instead of squeezing the columns beside it out of alignment.
• Dropping files on the folder they already sit in does nothing. Dragging a selection onto its own breadcrumb no longer starts a move, so it cannot trigger the modify-files warning for a change that would not happen.
• Folders in the sidebar wait for their contents. Expanding a folder holds its spinner until the contents arrive, rather than opening onto an empty box that fills in a moment later.
• Switching sources quickly lands on the right one. Clicking rapidly between sources no longer leaves the sidebar labelled with the one you moved away from.
• Evening slowdowns are gone. A nightly maintenance job held database locks for around two minutes at 8PM Pacific, which could make preview uploads and deletes fail with a timeout inside that window. It now finishes in milliseconds and runs at 3AM. Storage figures on the dashboard also get their nightly correction again, so a drifting number can no longer block uploads against your plan limit.

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Improvements

• Faster sync for very large folders. Folders with 150,000+ files now sync and load noticeably faster, with less waiting when opening big sources or collections.
• Smoother fast scrolling. Lightweight placeholder tiles now appear under grid and list views during fast scrolls, preventing stall-outs while heavier previews catch up. See Browse, select, and annotate your files.
• Live collection items during sync. Items in a collection now stream in as they sync, so you can start working without waiting for the full collection to finish.
• Less downtime between sync and display. Files now show up in the file browser more promptly after syncing, eliminating a brief gap where folders could appear empty.

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Fixes

• No more stalls when adding many files to a collection. Dragging and dropping large selections into a collection no longer hangs.
• Fewer freezes on large directory syncs. Syncing very large directories no longer locks up the app while indexing.
• More resilient uploads on busy networks. Uploads now treat insufficient-resource network errors as temporary and retry automatically instead of failing outright.
• Better collection recovery. Collection items now hydrate and recover correctly after database recovery, so collections stay intact across restarts.

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Improvements

• Faster collection bulk adds. Adding large numbers of files to a collection is now significantly faster, so building out big collections no longer slows you down.
• Snappier organization checks. Organization limits and plan details now load faster and are cached after the first fetch, reducing brief delays when switching contexts.
• Cleaner scan cancellation. Cancelling an in-progress drive scan from the scanning panel is now more responsive and reports its status more reliably.

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Fixes

• More reliable sign-ins when switching organizations. Token refreshes are now de-duplicated per organization, fixing intermittent sign-in errors that could occur when rapidly switching between organizations.
• No more duplicate token refreshes. Background session refreshes no longer pile up into multiple concurrent requests, eliminating a class of authentication errors during session renewal.
• Stable folder size calculations. Folder size and statistics in the file browser no longer hit a rare error during recalculation, keeping folder details accurate as you browse.

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Fixes

• More useful face detection error reports. When face detection runs into a problem on a source, 1Archive now captures clearer diagnostic information behind the scenes, making issues with Detect People easier to investigate and resolve.

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Improvements

• Smarter handling of transient network errors. 1Archive now recognizes brief network blips and keeps you signed in, instead of treating them as session problems. You’ll see fewer unnecessary sign-in prompts when your connection hiccups.
• Clearer session expired messages. When your session does actually expire, you’ll now see a consistent, friendlier message across the app explaining what happened and how to sign back in. See Common issues if you run into trouble.

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Improvements

• Partial sync for large folders. Folder contents now stream in as they sync, so you can start browsing and selecting files in a collection or source without waiting for the entire directory to finish loading.
• Smarter source group permissions. When a user belongs to multiple source groups, 1Archive now applies a most-permissive-wins strategy, so the highest level of access always takes precedence.
• Preview cache limits. 1Archive now enforces a size cap on the local preview cache and trims older entries automatically, keeping disk usage predictable on long-running installs.
• Polished rating, flag, and color controls. The rating, flag, and color tag controls in the sidebar and grid have been tightened up for more consistent styling and click targets.

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Fixes

• Selecting a source while offline no longer throws a misleading error. Offline sources now surface a clear message and recover cleanly when you reconnect.
• Fixed a stuck “grabbing” cursor that could linger after a drag and drop operation.
• Duplicate color-label styles across components have been consolidated, fixing an edge case where a file’s color tag could render inconsistently between the file browser and the metadata sidebar.

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New

• Collection folders. Organize your collections into folders in the sidebar for a tidier Collections tab, especially when you have many active projects. See Collections.
• My collections and Shared with me. The Collections tab is now split into My collections (collections you own) and Shared with me (collections others have shared with you), making it easier to find what you need.
• Comment reactions. React to comments on files with emoji so your team can quickly acknowledge notes without adding another reply.
• Live comments on the video timeline. New and updated comments appear on the video player timeline in real time, and comment badges on files update live as activity happens across your team.

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Improvements

• Move files between folders, sources, and collections. Moving files across folders, sources, and collections is now more reliable, with consistent behavior whether you drag and drop or use the context menu.
• Consolidated delete for collections. Deleting a collection now cleanly removes the collection along with all of its items, memberships, and shared links in a single action.

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Fixes

• Duplicating a collection works again and correctly copies its items.
• The directory tree in the sidebar now refreshes correctly when you switch between collections and sources, so you always see the right folder structure.
• Annotations applied from the Recent files section now save reliably.
• File metadata is read and written correctly while scanning drives, preventing stale or missing metadata in the file browser.

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Improvements

• More reliable app updates. The auto-updater now respects environment configuration, so updates can be cleanly enabled or disabled per build. macOS authorization errors are also logged more clearly to help diagnose failed updates.
• Faster session refreshes. Signed-in sessions refresh more quickly and with fewer round-trips, reducing brief hangs when your token renews in the background.

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Fixes

• Clearer error when a connected drive is unavailable. If a drive is plugged in but not yet being watched, 1Archive now starts watching it automatically. If the drive isn’t connected, you’ll see a helpful error instead of a silent failure.

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New

• Drag files out to the desktop. Hold Alt (or Option on macOS) while dragging a file or selection from the file browser to drop it directly onto your desktop or another application. No need to export first. See Browse, select, and annotate your files.
• Choose export quality for images. When exporting images, you can now pick a quality level to balance file size and visual fidelity.
• Custom folder view preferences. Grid vs. list, sort order, and column choices are remembered per folder, so each part of your catalog opens the way you left it.

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Improvements

• Buttery-smooth scrolling in the file browser. A major refactor of the file explorer delivers noticeably faster, smoother scrolling, especially in large folders with thousands of items.
• Faster previews and thumbnails. Preview images and thumbnails now load significantly faster across sources and collections.
• Drag and drop overhaul. Dragging and dropping sources, collections, and files in the sidebar and main panels is more responsive and reliable.
• Easier pane resizing. The drag handle between sidebar and main panels is now larger and more comfortable to grab.
• Real-time source and collection membership. When an admin adds you to or removes you from a source group or collection, access updates instantly. No refresh required.
• Bulk file sorting. Reordering and alphabetizing many files at once is dramatically faster.
• Smoother sign-in. The email and OTP sign-in flow has been polished for more predictable form handling.

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Fixes

• Queueing files no longer performs unnecessary source lookups, making the queue feel more responsive.
• Corrected an edge case where a collection item could exist without its underlying file, preventing unexpected errors in the file view.