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The dashboard is the first screen you see when you open 1Archive. It gives you a live snapshot of your organization’s media library, how much storage is in use, what kinds of files you have, what was added recently, and which drives are currently connected.

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Storage usage card

The Storage Usage card at the top left of the dashboard displays the total storage consumed by all indexed sources in your organization. The figure reflects the size of the original files on disk, not preview caches or cloud copies.
Storage usage updates after each completed scan. If you recently connected and scanned a large drive, allow the scan to finish before expecting the total to reflect the new content.

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File breakdown card

Next to the storage card, the File Breakdown card shows how your files are distributed across media types, photos, videos, audio files, documents, and other formats. Each category displays a count and percentage of your overall library. Use this to get a quick sense of your library’s composition. If a category looks unexpectedly large or small, it may indicate a drive that hasn’t been scanned yet or a source that needs to be removed.

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Recent files

The Recent Files section beneath the cards shows the files most recently added to the catalog, typically the results of your last drive scan. Files appear as thumbnails in chronological order, newest first. Click any thumbnail to open the file in the file browser. This is a quick way to jump straight to new footage after scanning a drive without navigating through the full source tree.
If you just scanned a new drive and don’t see files appearing in Recent Files, try refreshing by switching away and back to the dashboard. The section updates after the scan completes.

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Sources overview

Below Recent Files, the Sources section lists every source known to your organization, connected drives, disconnected drives, and source groups. Each entry shows the source name, connection status, and storage size.

Connected

The drive is physically attached and its files are fully accessible for opening, exporting, and editing.

Disconnected

The drive is offline. Metadata and thumbnails remain searchable, but original files cannot be opened until the drive is reconnected.
The dashboard is a read-only overview, you cannot edit files or metadata from here. To work with your content, use the sidebar:
  • Click a source name in the Sources section to open that drive in the file browser.
  • Click Search in the sidebar to search across all sources.
  • Click Sources tab in the sidebar to manage connected drives and source groups.
The sidebar navigation is always visible on the left side of the app. Dashboard, Search, Activity Log, and People appear at the top. The Sources and Collections tabs below let you switch between your drives and your curated libraries.